Lab Logs uses role-based permissions to ensure users have the appropriate level of access based on their responsibilities.
There are three primary user roles:
Standard User
Standard User Plus (Site Admin)
Admin
Each role provides a different level of access and administrative control.
Note: All user roles can be assigned to a sign off chain.
1️⃣ Standard User
The Standard User role is designed for day-to-day operational use.
What Standard Users Can Do
Access the Dashboard
Use Instruments
Create and manage operational records
Access Reports
Sign reports (if included in workflow permissions)
What Standard Users Cannot Do
Access the Admin menu
Manage sites, departments, instruments, or users
Modify system configuration
Assign roles or manage permissions
This role is intended for users who perform routine lab or operational activities but do not require administrative capabilities.
2️⃣ Standard User Plus (Site Admin)
The Standard User Plus role is a site-level administrative role.
It includes all Standard User capabilities, plus limited administrative control within assigned site(s).
Scope of Access
Permissions are strictly limited to the site(s) assigned to the user.
They can access:
Admin > Users
Admin > Sites
Admin > Instruments
They cannot access:
Admin > Departments
Admin > System
Sites Tab Management
Within their managed site(s), they can:
View site details
Edit Days of Operation (schedule only)
They cannot:
Create new sites
Edit site demographics or other configuration fields
Instruments Tab Management
Within managed site(s), they can:
Add new instruments
Edit existing instruments
Clone instruments
Edit Controls & Reagents
View existing documents
They cannot:
Add, edit, or clone Instrument Types
Upload new documents or links
Users Tab Management
Within managed site(s), they can:
Create and edit Standard Users
Create and edit Standard User Plus users (with the same or fewer site assignments)
Assign roles within their managed sites
Resend confirmation codes
View user counts
They cannot:
Create or edit Admin users
View or edit LabLogs internal users
Edit users assigned to sites outside their scope
Modify Sign-off Chains
Access system-wide settings
3️⃣ Admin
The Admin role provides full client-level administrative control.
Admins have access to all system areas and configuration settings.
Admin Capabilities Include
Full access to the Admin menu
Create and edit Sites
Manage Departments
Configure Sign-off Chains
Manage Instrument Types
Add, edit, or delete instruments
Manage all Users, including:
Standard Users
Standard User Plus users
Other Admins
Access System settings
Full visibility across all sites
Admins are responsible for overall system configuration and governance.
Role Comparison Overview
Capability | Standard | Standard Plus | Admin |
Dashboard Page | ✓ | ✓ | ✓ |
Instruments Page | ✓ | ✓ | ✓ |
Reports Page | ✓ | ✓ | ✓ |
Admin Page | ✗ | ✓ | ✓ |
Manage Instruments | ✗ | ✓ (site-scoped) | ✓ |
Manage Instrument Types | ✗ | ✗ | ✓ |
Manage Users | ✗ | ✓ (site-scoped) | ✓ |
Manage Sites | ✗ | Limited (schedule only) | ✓ |
Manage Departments | ✗ | ✗ | ✓ |
Access System Settings | ✗ | ✗ | ✓ |
Choosing the Right Role
Standard User → For operational staff.
Standard User Plus → For site-level supervisors or managers.
Admin → For client-level administrators responsible for system setup, configuration and governance.
If you need changes to your role or permissions, please contact your account Admin.